Use Case 07: Tax management for Self-Employment

Use Case – Tax Management for Self‑Employment

Using ChatGPT to scan receipts, extract structured CSV data, and calculate VAT efficiently.

Finance

Automation

AI for SMEs

Beginner

Overview

Using ChatGPT (Copilot) to scan receipts, recognize expenses, and calculate VAT for self‑employed tax reporting. Content extracted from your document.

1. Make Photo of the Receipts ⌄

You can photograph multiple receipts in one image. Examples below:

• Ensure store name is in header. • Improve lighting to avoid shadows. • Keep receipts flat.

2. Open ChatGPT and Add Photos ⌄

Upload the receipt images as part of your prompt.

Upload all photos in one prompt.

3. Receipt Photo Recognition Prompt ⌄

Copy & paste this prompt into ChatGPT:

You are an accounting assistant parsing receipts from construction goods stores (SE, NO, DK, FI).
DO NOT translate item names.
Output: ONE CSV block with all products:
store name, date, receipt_number, currency, item_index,
item_name, item_name_en_short, quantity, unit_price, line_total,
category, notes

Rules:
- 1 row = 1 item; item_index restarts for each receipt.
- Comma as decimal separator.
- Wrap values with commas in quotes.
- Categories: “Construction” or “Other”.
- If poor quality: summarize visible totals or note unreadable.